PTA Payment Form

Below are different PTA forms with their corresponding instructions if available.

Instructions for Making a Deposit

All deposits are handled by the PTA Financial Secretary (see your Oak School Directory or PTA mail drawer in the office)
Please complete a blank deposit form located in the Financial Secretary's mail drawer, or you can get it on-line on the Oak School Web-site.
Remove staples from all checks (bank will not process the checks if staples are attached).
Prepare a deposit slip for each 100 checks, since the bank limits us to 100 checks per deposit transaction.
If there are more than 10 checks, please provide a reconciliation with the deposit -- either an Excel spreadsheet or a tape from an adding machine.
The completed deposit form and accompanying checks (for deposit) may be left in the Financial Secretary's mail drawer.
Please contact Amy for deposits which include a large number of checks or which contain any amount of cash. Large deposits should not be left in the mail drawer in the office.
A copy of the deposit receipt will be returned to you.

Instructions for Requesting PTA Checks

All reimbursements and check requests are handled by the PTA Treasurer (see Oak School Directory or PTA mail drawer in the office)
Please complete a blank PTA Check Request form which can be found in the wire PTA Check Request inbox in the Oak office, in the Treasurer’s mail drawer or on-line at this website. (Be sure to print in landscape.)
Submit the completed Check Request Form with supporting documentation as instructed on the form. Appropriate expense documentation is typically an itemized invoice or original receipt. The credit card authorization for the total expenditure or a copy of a credit card statement does NOT provide sufficient documentation for reimbursement.
All checks will be mailed unless otherwise indicated.
In general, check requests will be processed twice a month, but expedited requests can be arranged if necessary.